Scenario 2: “We’re planning the load in at 8 am, starting at the loading docks in the rear of the building.” An exhibitor order form is essentially a list given to your speakers prior to an event, asking them what specific technology they’ll need to deliver a smooth, clear presentation to your attendees. Exhibitor Order Forms: While you undoubtedly have a vision for your event, remember that it isn’t a given that every presenter shares your exact idea of adequate audio-visual coverage.Scenario 1: “We sent the exhibitor order form to the keynote speaker and discovered he needed another microphone.” To better understand what AV technology can do for your event, you need to know how you’ll get it all in, out, powered, and connected for use during the event.īelow, some common client scenarios and industry terminologies to familiarize yourself with AV equipment and related pre-show AV services: While it might be tempting to jump right into the proverbial wires and plugs of navigating event audio-visual equipment, it’s not where you should start. The Pre-Show: Audio Visual Equipment Considerations AV technology refers to the actual equipment or tools that convey these components, such as lighting, projectors, speakers, and displays. But before we jump into technical AV technology terms, let’s answer the very basic questions.ĪV is an abbreviation for Audio Visual, which is used to describe electronic media that possess an audio (sound) and visual (sight) component. A quick study session will enable you to not only navigate your event’s needs like an industry pro, but also understand the nuances of business contracts for AV service at your venue of choice. Thankfully, there’s still time before your event to brush up on the basics of AV technology. With so many moving parts comprising the sights, sounds, and experiences that you’re eager to convey to attendees, it’s completely understandable if there are a few terms you don’t recognize yet. Even if you’re in the right mindset, ready to learn, and committed to seeing your event succeed – and honestly, if you’re here reading this, that’s a fair assumption – truly understanding your event’s audio visual technology can be challenging.